The Software
The best “Value for Money” inventory software for Auto Recyclers in Australia
Ultimate Inventory System is the best value for money computerised inventory system on the market for any business operating in the Auto recycling Industry. Other inventory systems have been described as being either extremely overpriced or they simply don’t provide the equivalent functionality or benefits.
Easy to use Software for every level of computer user
The functionality of the UIS software is so simple and user friendly that even a basic computer user has no problem navigating through the step by step process of the software. UIS tracks the whole dismantling process from initially purchasing a vehicle right through to tracking the dismantling and storage of parts. People that have never spent time in the auto recycling industry are able to use UIS by following the step by step process for adding inventory and processing enquires/sales. By choosing UIS, business owners have a larger talent pool to employ from.
Easy to follow purchase, dismantling and inventorying systems designed by wreckers.
Australian Designed & Australian Owned
Over 30 years’ experience in the Auto Recycling Industry
UIS was designed by the Parts Locator Group, a name that is renown amongst the Australian Auto Recycling industry for over 25 years. They know all facets of how to run a successful Auto dismantling business because they have done it. UIS is the only computerised inventory system that is available to the market that is designed by Australian Auto Recyclers for the Australian Auto Recyclers Industry.
User ordinated Updates
The current rate of development with computers and their software is unprecedented. UIS is continually being developed to keep up with technological and user demands. Unlike other Inventory systems, we listen to our customers and develop UIS to meet the needs/wants of the Australia Auto Recycling market.
Real Time Networking between Local Users
Multiple users are able to access and utilise UIS at any one time, this means that you can have a person adding new inventory to your stock, while your sales staff are invoicing sales and the accounts person is processing payments. The subscription licence fees are also charged per site rather than per users.
SALES
Dashboard that gives you a quick overview of enquiries, quotes and sales.
The Dashboard located on the home screen of UIS easily allows users to track enquiries, quotes and sales while providing a quick visual representation of the month to date sale figures. It also ensures that any user can swiftly search for an item in your inventory and swiftly covert it to a sale.
Quick and Easy process to sell to your customers
Ability to convert Quotes to Sales
UIS allows users to quickly and easily deal with customers at 3 different buying stages: “Enquiry”, “Quote” or ”Sale”.
Parts Enquiries
An Enquiry is a situation whereby a customer would like to see if you have an item in stock or a price, however there is no commitment given to purchase it. In this situation, UIS will allow you to search your inventory, advise if you have the item, quote a price and then store that enquiry along the customer’s name and number. This gives you the ability to follow up customer enquiries with the opportunity to convert them to sales later on or find out why they may not have purchase the item from you.
Quotes
UIS enables you to also provide users the ability to generate quotes for customers and put those parts on hold for a select period of time until either the customer purchases the item or the quote expires. The benefit of this is an increase in customer satisfaction as they have the peace of mind knowing that if they get a quote on an item another sales person won’t accidently sell that item to another customer. Quotes can also be easily and quickly converted to a sale through simply converting the quote to an Invoice in UIS.
Sales
From start to finish, processing a sale is effortless and can be completed in a matter of seconds. For customers in New South Wales and in South Australia UIS ensures that all details required by law are collected and that Engine numbers and Vin numbers are printed on all Tax Invoices when required.
Easy to search for Vehicles, parts or accounts
Look up Vehicles by VIN or Tag No.
UIS has been designed to save users time and effort in processing requests. One way that UIS achieves this is through predictive search fields; regardless of if users are searching for a part, a vehicle or specific customer/supplier each character entered into the search field will automatically narrow down the possible results. UIS also enables users to search for different identifying numbers of a vehicle such as by their specific stock number or their VIN Id.
Data-Share
UIS Datashare enables users to sell and buy between other UIS dismantlers. It creates a “Win, Win, Win” situation, a Win for you, a Win for your fellow UIS user and a Win for the customer!!! If you use the UIS Datashare to on-sell items from other UIS dismantlers you can say “Yes” more often, you can sell parts without the cost or hassle of having to source and dismantle the actual part while also reducing your cost per sale. They key benefits of selling your parts to another UIS dismantler means you can increase the volume of stock sold while also increasing the demand for your stock without increasing your spend on marketing.
Set a Unique discount for a specific Account
Set different pricing for Retail, Trade and Wholesale customers
Most business have different price points for wholesale, trade or retail customer and discount may also apply based on the frequency/volume of their purchases. UIS is able to cater for this by tracking what type of customer each account is and allows for addition or individual discounts to apply on each sale. This ensures that you maximise your profits when selling stock to retail customers however ensures that trade and wholesale customers are given a discount margin to on sell your stock.
Marketing
Choose UIS and have your parts advertised to more than 100,000 part seekers
UIS is not only an inventory system however it is also a sales system that helps you advertise and sell your parts to over 100,000 part seekers Australia wide. Auto Part Recyclers that use UIS to track their inventory can also choose to advertise their parts through the Parts Locator Magazine and the PartsLocator.com.au website. In addition, those dismantlers that use UIS attract more retail customers and sell their parts at a higher retail price, therefore higher profit margins. Users often comment that the sales generated through the Parts Locator Magazine and the PartsLocator.com.au website more than covers the cost of the program.
INVENTORY
Container Module
UIS provide users the ability to be able to inventory and account for the refurbishment of parts. The step by step process will enable you to choose a part to refurbish, track the accessories and labour used in the refurbishment and then account for all costs incurred and revenue received.
Workshop Module
The workshop module was developed to assist Auto dismantlers that also operate a workshop as a part of their business. Users can list the range of mechanical services that they provide to customers, track work history on all vehicles, produce job sheets for each vehicle, manage bookings through the daily organiser and mostly importantly invoice for all work done and parts used. The workshop module also integrates with your inventoried parts giving you the option to use your own second-hand or new stock when carrying out mechanical work.
Imports Containers
For those dismantlers that import parts from overseas, UIS tracks the whole process through the container module. With UIS, dismantlers can follow the step by step process to inventory parts that have been imported. Automatically calculating the cost of items including associated taxes and exchange rates, inspection items on arrival, document Vin and engine ID’s, back order stock that didn’t arrive or damaged stock.
Inventory & Sell Accessories
UIS not only tracks inventory on second hand parts however dismantlers can also inventory new parts and accessories. Again the step by step process will allow users the ability to list new genuine or non-genuine parts, record their parts numbers and unique barcode, create order slips, track item conditions, stock levels and storage location and much more.
Unique Bar Code for each part inventoried
UIS makes tracking and identification of specific parts simple through the allocation of unique barcodes for each part. Users can allocate a particular tag number for a part or UIS will automatically generation one for each part. By tracking each part with a tag number you can truly identify which part has come from which vehicle, what parts are missing when carrying out stock-takes and save time when processing sales by using a barcode scanner.
Unlimited Storage Locations
Each storage location can be identified with UIS and there is no limit on the number of locations that can be label. By identifying each storage location parts can be found in less time, new staff members will require less training and ask fewer questions, therefore increasing productivity while saving money.
Parts condition shown when searching for a part
Pictures can be shown of each vehicle or part
UIS tracks the condition and grade of each part that is brought into your inventory. It also has the ability for users to store pictures of both vehicles and parts stock. This provides users valuable information about the part they are going to sell and sales staff can advise the customer about the condition of the part. Users can also quickly identify if there is a variation with a particular part without needing to physically go and look at the part.
ACCOUNTING
Linking to other accounting systems
Most business in Australia utilise a professional accounting system like MYOB or Quickbooks for their booking keeping and Auto Part Recyclers are no different. UIS is the only system available today that will allow you to inventory and sell you stock and automatically synchronise those transactions with your accounting software. UIS will save you hours in not having to double up your accounting entries and you will have the peace of mind knowing that you are complying with ATO regulations.
Links into Capricorn
Capricorn is an organisation that assists businesses in the Automotive Industry, including Auto Part Recyclers trade amongst each other. Dismantlers can use UIS to buy and sell stock and then charge items through their Capricorn account.
Set and Track Credit limits and unique discounts for each Customer Account
Different Credit terms (pre-paid, COD, 7 day, etc.)
Set different GST options for each account
Set custom Freight charges for each specific customer
Set Multiple delivery address for a particular customer
Individual credit terms can be set for each customer account. UIS enable users to set the number of credit days, the rate of GST, credit limits and even specific discount rate for each account. When processing a sale, the credit terms are displayed showing your sales staff if they are able to sell an item to a specific account or if they are exceeding their credit terms. Each account can also have settings so that every time an invoice is raised an individual freight amount is applied, eliminating the situation of sales staff forgetting to charge freight. Multiple delivery addresses can also be applied for each account, therefore making it easier for those accounts that have one billing address, however has multiple delivery addresses.
Record and apply ID requirement for Prescribed Parts or police book
The ability to be able to comply with legal requirements is another key benefit of using UIS. In each state in Australia dismantlers must keep a police book of when they purchase a vehicle, in addition to this New South Wales and South Australia dismantlers must record the details of the purchaser whenever they sell an part that is listed on the prescribe item list. UIS simplifies this process and ensures that very users of the system comply with these regulations by prompting for this details when required.
SUPPORT
Local On-going support
UIS provides ongoing support from simple how to do queries through to software technical issues. Our trained and qualified support team can fix most problems within minutes. Have the peace of mind knowing that your fixed monthly fee includes all the support you will need to operate a successful inventory & sales system.